Connexion AI

AI ops & automation for growing businesses

Your team's hours back. Built into the way you already work.

Connexion AI designs and builds the AI plumbing that quietly runs in the background of your business. Custom agents, workflow automation, internal tools, and the integrations that make them all talk to each other — tuned to your operation, not a templated playbook.

Book a 20-minute fit callSee how it works

Sharpened during 430+ hours embedded inside a real operation — not a research deck, a working system that's still in production today.

ops console · this morning
ID
Automation
Status
A-01

Lead enrichment

14 contacts

Done
A-02

Invoice triage

1 exception

Needs review
A-03

Inbox follow-ups

38 threads

Running
A-04

Renewal outreach

9 clients

Done
A-05

Vendor sync

API change

Resolved
A-06

Weekly digest

Compiling

Running
12 automations live · 1 needs youAll systems healthy

Sound familiar?

Your tools hold the data. Your team holds the chaos.

You run a real business. The software you pay for does what software does — it stores records, accepts payments, fires the occasional notification. It does not chase any of it. Follow-ups slip. Leads cool off in the inbox. Invoices age out before someone catches them. Your CRM, your accounting tool, your email, and your team's heads each hold a slightly different version of the truth.

So your people spend their best hours copy-pasting between tabs, reconstructing what was said to whom, and remembering the things software was supposed to remember for them. The work gets done — late, manually, by humans who should have been doing higher-leverage work hours ago.

That's the work AI handles now. Quietly. On a schedule. With humans in the loop only where judgment actually matters.

What we build

Four shapes of work. One operating system underneath.

Most engagements end up combining two or three of these. The mix is scoped on the fit call and tuned to what your operation actually needs — not a packaged "AI transformation" template.

SoftwareEmailSheetDashboardMon digest

01

Custom AI agents & assistants

Purpose-built AI that does specific jobs inside your business — drafts replies in your voice, triages inbound, qualifies leads, summarizes calls, answers internal questions from your own documents. Not a chatbot bolted onto your homepage. Real work, off your plate.

How we build it

Built on Claude, GPT, or whichever model fits the job, wrapped in guardrails so the agent stays inside its lane. Every output is auditable, and humans approve anything irreversible.

In the wild: An AI assistant that watches a shared inbox, drafts contextual replies inside Gmail, and surfaces only the threads that need a human's judgment.

D-2DueD+3D+5D+6P+1P+5Owner alert← reminders to tenantpartial sequence →

02

Workflow automation

The boring, repeatable pipework that ties your tools together and runs them on a schedule. Lead capture into CRM. Invoices into accounting. Form submissions into Slack. The 90% of "AI consulting" work that is actually just connecting things properly.

How we build it

Built in n8n, Make.com, Zapier, or directly in code where that's the right call. Every workflow gets error handling, retries, and a fallback path so it does not silently break.

In the wild: A pipeline that watches a shared mailbox for new client intake forms, enriches the contact in the CRM, and triggers a personalized onboarding sequence — all before the team sees it.

CreatedStalledResolved⚠ Owner alertWatching every active work order. If it stalls, you hear about it.

03

Internal tools & dashboards

Bespoke web tools your team actually uses — operational dashboards, lightweight admin apps, custom portals, single-purpose internal apps. Built fast, hosted simply, designed for the people who use them every day.

How we build it

React + serverless on Netlify or a similar stack. Owns one job and does it well. Replaces the spreadsheet that the whole team is afraid to touch.

In the wild: An operational console where a small team can see what their automations did overnight, override anything routed for review, and trigger one-off runs without touching code.

END90demail60demail + SMS30demail + SMS14dfinal notice90 days before each lease ends → automatic, no spreadsheet

04

Integrations & data plumbing

The connective tissue. APIs, webhooks, sync jobs, scheduled syncs, and the data cleanups underneath them. The unglamorous work that makes the rest of the stack possible — and usually the reason previous automation attempts quietly fell apart.

How we build it

Webhooks where they exist, scheduled polling where they don't, and a clear contract between systems so neither side breaks the other when one of them changes.

In the wild: A nightly sync that reconciles records across a CRM, an accounting tool, and a spreadsheet of record — flagging the mismatches a human needs to look at instead of papering over them.

Where we sit

Built on top of the tools you already run.

You don't need a new stack. You need the one you have to talk to itself and stop dropping the ball. We sit on top of whatever you already pay for and add the layer that does the work in between.

Live in production

A 42-unit property management operation runs a tenant alerts system we built on top of their existing tools — Zelle, GoHighLevel, Google Sheets, Gmail. No new platform. Just the AI layer in between, doing the work humans used to chase.

Work & operations

Project work, internal docs, daily ops.

  • Notion · Coda · ConfluenceKnowledge & docs
  • Asana · Linear · ClickUpProjects & tickets
  • Google Workspace · Microsoft 365Mail, docs, drive
  • AppFolio · Buildium · industry-specific toolsVertical platforms

Sales & comms

Where leads land and conversations happen.

  • HubSpot · Salesforce · PipedriveCRM
  • Gmail · Outlook · FrontEmail & shared inbox
  • Slack · Teams · DiscordInternal messaging
  • Twilio · GoHighLevel · WhatsAppSMS & client comms

Data & finance

Numbers, money, and the source of truth.

  • QuickBooks · Xero · StripeAccounting & payments
  • Airtable · Google Sheets · ExcelOperational data
  • Supabase · Postgres · BigQueryDatabases
  • Make · n8n · ZapierAutomation backbone

Your existing tools stay the system of record. We add the agents and automations that move data between them, surface what needs attention, and only interrupt a human when judgment is actually required. If your stack isn't listed above, ask — we've almost certainly integrated against something similar.

One example · in production today

Rent collection that runs without the owner checking.

Mission House Realty · Property management · Live since April 2026

A 42-unit property management firm runs a custom alerts and collections system we designed and shipped inside their existing stack. Below is the architecture, the problem it solved, and the shape of the work — a representative example of the kind of system we build for clients across industries.

The problem

Rent status was scattered across Zelle email notifications, the GoHighLevel checkout flow, and the owner's mental map of who paid when. Tenant follow-up happened over personal text and email. Owner visibility was reactive and depended on the owner remembering to look.

What we built

A custom alerts system on top of their existing tools. Two payment channels feed a single source of truth. A daily engine runs through a 7-stage escalation, drafting tenant reminders automatically and only surfacing to the owner when human judgment is actually required.

The result

Tenant status now lives in the system, not in the operator's head. Lease renewals surface 90 days out instead of being remembered. Late payments are flagged within 24 hours of being missed. The Monday operational picture is generated by the system at 8 AM, not reconstructed by hand.

How the system flows

Zelle email notifications

Inbound · payment channel 1

GoHighLevel + Stripe webhooks

Inbound · payment channel 2

Tenant Tracker

Single Google Sheet · 42 units · source of truth

7-stage Reminder Engine

Daily 8 AM · stages 1–5 → tenant

Day 6 → Owner alert

Human follow-up needed

Monday Digest

Owner email · 8 AM

"Tenant status had been living in the operator's head, not in any tool. The alerts system moved it out of his head and into a place he could actually look at."

The owner stopped reconstructing tenant status from email threads on Saturday mornings. The same architecture — feed in, reconcile, draft, escalate only when needed — is what we install for clients in completely different industries.

Read the full case study

How it works

From signed agreement to live system in 30 days.

Four phases, one outcome. The first three ship a working system. The fourth is how it stays working — and keeps getting better — as your business evolves around it.

01

Discover

Week 1

Signed agreement, deposit cleared, kickoff. We map your tools, your workflows, and the work that's currently eating your team's hours. You leave week one with a written scope: exactly what's getting built, in what order, and on what timeline.

02

Design & prototype

Week 2

We design the system on paper first — the agent's lane, the workflow's failure modes, the integration's contract — then build a working prototype against your real data. You see it before it goes live and tell us what to adjust. Most clients ask for two or three tweaks here, and we make them inside the same week.

03

Ship

Week 4

The system goes live in your environment, running against your real workload. Error handling, logging, and a clean off-switch are wired in from day one. We monitor closely through the first two weeks and tune what the real-world traffic surfaces. Or your money back, no negotiation.

04

Operate & evolve

Month 2 onward

The retainer covers ongoing tuning, model updates, new automations as your operation grows, and full maintenance when an upstream tool changes. You stay in relief without paying every time you want a tweak — and the system keeps getting sharper across the months that follow.

The guarantee. Your first system live and running in 30 days, or your money back. The 50% deposit is refunded in full if we miss the date. We've never missed it.

Book a 20-minute fit call

Pricing

Two ways to work together.

The Focused Build is the common entry point — one scoped system, shipped in 30 days. The Embedded Partner engagement is for businesses ready to make AI part of how they operate across multiple workstreams.

Focused Build

$7,500fixed-fee build, then $1,500/month retainer · 90-day minimum

One system, scoped and shipped in 30 days. Or your money back. Continued operation and optimization at $1,500 a month after delivery.

  • One scoped AI system — agent, automation, internal tool, or integration
  • Full discovery & design week one, working prototype week two
  • Live in your environment by day 30, monitored through the first two weeks
  • Error handling, logging, and a clean off-switch wired in from the start
  • Documentation handed off in plain English, not "AI magic" language
  • Optional $1,500/month retainer for ongoing operation, tuning, and small adds
  • Monthly "What Got Done" report on the first Monday of each month
  • Monthly 30-minute check-in call to walk through the report

Deposit terms. $3,750 deposit at signing (50% of build fee, non-refundable). Balance due at kickoff or upon delivery. Deposit refunded in full if the 30-day delivery guarantee is missed.

Book a 20-minute fit call

Embedded Partner

$25,000setup + $3,500/mo × 6 months prepaid · $46,000 total

A six-month engagement where we work as an extension of your team — building multiple systems in sequence, supporting them in production, and handling the strategy work in between. For businesses ready to make AI part of how they operate, not just a side project.

  • Everything in the Focused Build, applied across multiple systems
  • Up to three new builds inside the six months, scoped collaboratively
  • Ongoing operation, monitoring, and tuning of every system we ship
  • Monthly "What Got Done" report plus 30-minute check-in call
  • Quarterly strategy reviews on what to build next and why
  • Priority response on issues, with a same-business-day SLA
  • Direct access to the founder for design questions and quick decisions
  • 6-month prepaid term, billed at signing

Deposit terms. $12,500 deposit at signing (50% of setup, non-refundable). Balance plus first month due at kickoff. Deposit refunded in full if the 30-day delivery guarantee is missed on the first build.

Book a 20-minute fit call

The guarantee. Your first system live and running in 30 days, or your money back.

The math, plainly

What manual work is costing you right now.

Two numbers. Hours per week your team spends on the routine, repeatable work that should be automated. The hourly cost of that time. Adjust either and the totals update live.

hrs

Time spent chasing the work

$

Blended cost of that time

Weekly savings

$1,200

per week

Monthly savings: $5,196

Yearly savings: $62,352

A $1,500/month retainer pays for itself on team hours alone in most engagements, before counting the work that previously slipped through the cracks — cooled-off leads, missed renewals, late invoices, unanswered follow-ups, and the weekends your people stopped working because the system started doing it for them.

Bring your own numbers to the fit call. We will run the payback math against your specific operation and tell you honestly whether the build pays back at your scale — and where you'd see the biggest leverage first.

Questions

What people ask before booking.

Most agencies bolt automations onto whatever the prospect describes in a 30-minute call. We start with discovery against the actual work — the inbox, the spreadsheets, the workflow — then design the system on paper before we build it. We use real software engineering practices (error handling, logging, version control, a clean off-switch) because we treat what we ship as production infrastructure, not a demo. And we sign a 30-day delivery guarantee with a refund if we miss it, which agencies that hand off to junior contractors rarely will.

Ready?

Stop running your business on remembering.

Your first AI system live in 30 days, or your money back. $7,500 to build, $1,500 a month to keep it sharp. We'll talk through the fit on a 20-minute call before either of us commits.

Book a 20-minute fit callOr email calebcrane@connexionai.tech if a call feels like too much.